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August 23, 2014 7:03:44 AM IST
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Guidelines to bidders for participating in NTPC's e-Procurement tenders Bid invitations (Tenders)

The details of e-Procurement tenders can be accessed from our e-Procurement site.

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart You may login using your login id & password to view all tenders available for you. Alternatively, you can access our e-tender site by using the link provided at site www.ntpctender.com.

Pre-requisites to submit tenders on line:

You should have a valid User ID and password to access NTPC e-Procurement site. Your user ID will be your vendor code prefixed with ‘V’. A system generated password is sent to you at the time you are registered as a SRM Vendor.
You should have a legally valid Class III digital certificate as per Indian IT Act from the licensed Certifying Authorities operating under the Root Certifying Authority of India (RCAI), Controller of Certifying Authorities (CCA) of India.
You should have a legally valid Class III digital certificate as per Indian IT Act from the licensed Certifying Authorities operating under the Root Certifying Authority of India (RCAI), Controller of Certifying Authorities (CCA) of India.
You should have internet connectivity, preferably broadband.
You should have paid the requisite tender fee, if applicable for the Bid Invitation. Tender fee can by paid online through payment gateway (using user ID) or at NTPC office in the form of DD
If you are exempt from paying tender fee, you should get an exemption from the NTPC office.
You should fulfill any other pre-requisites mentioned in the tender documents of a specific tender.

Obtaining User Id to access NTPC’s e-Procurement site

If you are an existing supplier, please approach NTPC giving your vendor code and other details as specified in form B (See Annexure II at end of document). You may send the filled form to srm@ntpc.co.in as well. In case, you do not have any vendor code, please approach concerned dealing officer specified in the NIT along with the duly filled in form A (See Annexure A at end of document) and the demand draft of requisite amount towards tender fee at least three working days in advance for allotment of vendor code, user id and password.

Instructions for obtaining Digital Certificate
In order to bid for NTPC e-tenders all the vendors are required to obtain a legally valid Class III digital certificate as per Indian IT Act from the licensed.
Certifying Authorities (CA) operating under the Root Certifying Authority of India (RCAI), Controller of Certifying Authorities (CCA) of India. (http://www.cca.gov.in/)


Steps for obtaining Digital Certificate

  1. Visit the site of the licensed CA using internet browser.
  2. Apply for a class 3 digital certificate for the designated individual with organization name. Ensure the Digital Certificate is legally valid in India.
  3. For making payment for Digital Certificate and submission of documents required for issue of the Digital Certificate, follow the instructions on the CA's website.
  4. Use the class 3 Digital Certificate thus obtained for online bidding on NTPC e-tender site


Links to some licensed CA's are provided below:

http://www.tcs-ca.tcs.co.in
http://www.safescrypt.com
http://www.e-mudhra.com
http://www.mtnltrustline.com
http://www.ncodesolutions.com/
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Technical Settings:

  1. Web Browser: Only Internet Explorer (version ver6.0 or above) should be used.Other browsers like Mozilla Firefox etc. may encounter some problem.Menu Path for seeing the Version:

    Help --- About Internet Explorer



  2. Java:  To view some of the components, you need to install Java Internet component JDK 5.0 from http://java.sun.com/javase/downloads/index.jsp or Latest Java component to be downloaded by selecting the link on the tender page of the NTPC site. After downloading the Java components make sure that you start your internet browser again.


















  3. Proxy:If you are unable to access NTPC e-Procurement site or Bid Documents, check if you are using proxy to connect to internet or if your
    PC is behind any firewall. Contact your system administrator to enable connectivity. Please note that standard Port for HTTPS (443) connectivity
    should be enabled on your proxy/firewall. Broad band without Proxy settings is another. option

  4. Pop-ups: Pop-ups should be enabled on NTPC e-Procurement URL and Bid Documents URLs. This is required to view tender documents.

  5. Recommended Screen Resolution: 1024 by 768 pixels.

  6. Internet Speeds:If you are experiencing slow connectivity to NTPC e-Procurement, then contact your system administrator/ISP provider for
    desirable speeds.

  7. Active-x controls & Miscellaneous settings: Maintain the settings as described below to enable digital signature signing and verification.

    Menu path: Tools --- Internet Options


























  8. Digital signature client SW/Component:To use Digital Signature, a client level Software is required. This is a third party software from TCS. This is installed automatically, once you start working on NTPC’s e-procurement system. A popup will come before it starts installation. You need to ensure you have administrative rights on the PC or the laptop. This installation is one time activity for a PC or Laptop. After getting the required certificate from the concerned authority,it need to be import into the system.

    Menu Path: Tools --- Internet Options

    Import the certificate in:
    1.Personnel
    2.Intermediate Certification Authority
    3.Trusted Root Certification Authorities.
    4.Trusted Publishers

















  9. Tender fees payment through gateway:

    Menu Path: Tools --- Internet Options







    Annexure No 1:

    Request for Login ID on NTPC e-Tender.

    If you are not a supplier of NTPC, and interested in participating in
    e-tenders in NTPC, please fill in the following.
    Form A
    New Vender (prospective)
    Name: ___________________________________________________
    Address:___________________________________________________
    ___________________________________________________
    ___________________________________________________
    State:_________________ City:_______________________
    Country:______________
    Pin:_________________
    Telephone NO: _______________ Extn: ________
    Fax Number: _______________
    Email ID: ___________________________________________________
    Your Company’s Bank Name _______________________________________
    Account Number: ____________________________________
    Branch:_____________________________________________
    Address:________________________________________
    _____________________________________________
    PAN number: ___________________________________________________
    CST number: ____________________________________________________
    Excise Regn Number: _____________________________________________
    SSI Number: ____________________________________________________
    Contact Person’s Name: ___________________________________________
    Designation:_____________________________________________
    Bid Invitation number interested in: _________
    DD details as tender fee: Issuing Bank: _______________________________
    No: _____________ Date of Issue: __________
    Amount: _________ DD
    Valid till:__________
    Note: Please download, print and fill this form. Submit it to the Package
    in charge/ Contact person as mentioned in the Bid Invitation along with
    the DD of required amount.
    DD should be in favor of “NTPC Ltd” payable at the ordering location
    mentioned in the Bid Invitation.

    Annexure No 2:

    Request for Login ID on NTPC e-Tender.

    If you are already a supplier of NTPC, and interested in participating in
    e-tenders of NTPC, please fill in the following form.
    Form B
    For Existing Venders:
    Existing Vender Code with NTPC: ________________ Pre ERP
    Post ERP
    Phone Number: ____________________ Extn: _________________
    Email ID: _______________________________________________________
    Contact Person’s Name: ____________________________________________
    Designation: _______________________________________________
    Bid Invitation number interested in: _________
    DD details as tender fee: Issuing Bank: _______________________________
    No: _____________ Date of Issue: __________
    Amount: _________ DD
    Valid till: __________
    Address and other detail (Only in case of change)
    Name: ___________________________________________________
    Address:___________________________________________________
    ___________________________________________________
    ___________________________________________________
    State:_________________City:_______________________
    Country:______________
    Pin:_________________
    Telephone NO: _______________ Extn: ________
    Fax Number:_______________
    Email ID:___________________________________________________
    Your Company’s Bank Name _______________________________________
    Account Number:____________________________________
    Branch:_____________________________________________
    Address: ____________________________________________
    _____________________________________________
    Note: Please tick the appropriate box in front of vender code to indicate
    whether the vender code given is Pre-ERP or Post ERP.
    Tender fee payment can be given through DD or payment Gateway. In case the
    option of DD is opted should be in favor of “NTPC Ltd” payable at the
    ordering location mentioned in the Bid invitation.
    Request for Login may be sent through E-mail or manually sent to Package
    in charge / Contact person as mentioned in the Bid Invitation.
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